How to Apply for a Death Certificate in Uttar Pradesh: Complete Guide

A death certificate is a vital record that confirms a person’s passing. In Uttar Pradesh, it’s mandatory under the Registration of Births and Deaths Act, 1969. This document is crucial for claiming life insurance, pensions, or settling legal matters like property or bank accounts. This guide provides a clear, step-by-step process to apply for a death certificate in Uttar Pradesh, covering both online and offline methods, ensuring maximum accuracy for residents.

Importance of a Death Certificate

• Legal Proof: It confirms the date and place of death for official records.
• Financial Claims: It’s required for life insurance, pensions, or bank account settlements.
• Property Matters: It helps transfer property or resolve legal disputes.
• Government Records: It updates family records for government schemes.

Time Limits for Death Registration

Registering a death on time avoids penalties. Here are the deadlines and fees:

• Within 21 days of death: Free registration.
• 21–30 days: Rs. 2 penalty.
• 30 days–1 year: Rs. 5 late fee, requires permission from the Additional Health Officer.
• After 1 year: Rs. 5 registration fee plus Rs. 10 late charge, needs an order from the Deputy District Magistrate.

Time Frame	Fee	Additional Requirements
Within 21 days	Free	None
21–30 days	Rs. 2 penalty	None
30 days–1 year	Rs. 5 late fee	Permission from Additional Health Officer
After 1 year	Rs. 5 + Rs. 10 late charge	Order from Deputy District Magistrate

Who Can Register the Death

Different people register the death based on where it occurred:

• At Home: The head of the household.
• In a Hospital: An authorized hospital staff member.
• In Jail: The jail in-charge.
• In a Public Place: The local police or village headman.

Documents Required

Prepare these documents for a smooth application:

• Application Form: Available at CSC centers or online.
• Identity Proof: Aadhaar card, voter ID, ration card, passport, or driving license.
• Death Proof: Hospital death certificate or doctor’s certificate.
• Non-Hospital Death: Certificate from village head, regional councilor, MP, or MLA.
• Late Registration: Affidavit and first-class magistrate approval certificate.

Offline Application Process

You can apply offline through these channels:

1. Hospital Registration:
   • Visit the hospital where the death occurred.
   • Provide details like date of death, name, and address.
   • The hospital operator fills the application form.
   • Receive an SMS confirmation with an acknowledgement number.
2. Nagar Nigam Service Center:
   • Visit the nearest citizen service centre with documents.
   • The operator helps fill the form.
   • Get an SMS with the acknowledgement number after submission.
3. Common Service Centers (CSCs):
   • Find a CSC in your area (CSC Scheme).
   • Fill the death certificate application form.
   • Submit documents and receive an SMS confirmation.

Online Application Process

Apply online for convenience via:

1. e-Nagarsewa Portal (crsorgi.gov.in):
   • Step 1: Visit the portal and click “Proceed to Citizen Login.”
   • Step 2: Register with your name, address, mobile number, and email ID.
   • Step 3: Log in, select “Death Certificate” from the dashboard, and fill the form.
   • Step 4: Upload documents, enter the security code, and submit. Pay any fees online.
2. Citizen Service Centers (CSCs):
   • Visit an authorized CSC for online submission.
   • Operators assist in filling the form and uploading documents.
   • Receive an SMS with the acknowledgement number.

Checking Application Status and Downloading

• Check Status: Use the acknowledgement number on the e-Nagarsewa portal (crsorgi.gov.in). Select “Death Certificate” and “Check Status.”
• Download Certificate: Once approved, download the digitally signed certificate in PDF format from the portal.
• Verify: Scan the QR code on the certificate to confirm authenticity.

Tips for a Smooth Process

• Register within 21 days to avoid extra fees.
• Ensure documents are clear and complete.
• For rural areas, contact the gram panchayat or Block office.
• Check the e-Nagarsewa portal regularly for updates.
• Keep the acknowledgement number safe for tracking.

Common Questions

• Can I apply without a hospital record? Yes, submit a certificate from a village head or councilor.
• What if I miss the 21-day deadline? Follow the late registration process with additional fees.
• Is the online certificate valid? Yes, the digitally signed PDF is legally valid.

What If You Need Help?

If you face issues:

• Contact your local Nagar Nigam office.
• Visit a CSC for assistance.
• Check the e-Nagarsewa portal for FAQs and updates.

Conclusion

Applying for a death certificate in Uttar Pradesh is simple with the right steps. Use the e-Nagarsewa portal for online applications or visit a CSC or Nagar Nigam office for offline submission. Register within 21 days to avoid penalties and ensure all documents are ready. For the latest details, visit crsorgi.gov.in or contact your local authorities.